We are introducing a new out-of-office delegation feature in Omega 365 Document Management.

With this functionality, users can set up one or more delegates to act on their behalf during defined periods of absence. This helps ensure that important document-related tasks such as reviewing, checking, and approving continue seamlessly even when team members are unavailable.

Key highlights:

• Delegates can be configured for specific time periods.

• It is possible to assign different delegates for different organizational units and task types.

• Delegates will automatically take over workflow responsibilities such as reviewer, checker, and approver roles.

• When the delegation period ends, responsibility is transferred back to the original user.

• If a delegate participates in a document review (e.g. by adding comments), they remain part of that review until it is completed, even after the original user returns.

Screenshot 1: Setup of delegation

Screenshot 2: The log of the actual delegations

Screenshot 3: Review responsible has been delegated from Johnny Vik to Jan Christian Brataas

Availability
The feature is currently undergoing internal review and testing. We expect it to be available to all users by April 20th.